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Files library

Devs.ai has two related file experiences:

ExperienceWhereBest for
LibrarySidebar Library (when the new chat workspace is enabled)Finding documents, images, and other artifacts you generated or uploaded, then reusing them in chat
Account / Organization → FilesAccount → Files or Organization → FilesSearching long lists, bulk delete, and storage cleanup (admins for org-wide files)

Use Library for day-to-day reuse. Use Files when you need table views, bulk actions, or org-wide audit.

Library​

Library is a visual gallery of everything you have generated or uploaded. These can include documents, spreadsheets, presentations, PDFs, images, and more, without digging through old conversations.

📝 Note: Library appears with the new chat workspace. If you do not see Library in the sidebar, your organization may still be on classic chat; you can still manage files under Account → Files.

Open and browse​

  1. Click Library in the left sidebar.
  2. Search by name (Search by name…).
  3. Filter by origin (All, generated, or uploads) and by type (Documents, Spreadsheets, Presentations, PDFs, Images, Other).
  4. Clear filters when you want the full gallery again. Use Load more when the list is long.

Generated images are named from their prompts when possible, and the attachment picker can show image thumbnails so files are easier to recognize.

Preview, open, and reuse​

From a file’s Actions menu you can typically:

  • Preview — Open a preview when the file type supports it.
  • Open chat — Jump back to the conversation where the file came from.
  • Use in a new chat — Start a new chat with that file attached (useful for templates such as an invoice or proposal layout).
  • Open in App Builder — When the file came from an App Builder project.

Attach from Library in chat​

While composing a message, choose From Library (or Attach from Library) to pick one or more existing files and Attach them to the current chat. That reuses work you already have instead of uploading again.

Upload templates you want to reuse (for example an RFI or proposal outline) into Library, then use Use in a new chat or From Library when you need them.

Shared canvases​

When canvas sharing is enabled for your organization, collaborators find documents shared with them under Library → Shared with me, with their role (Viewer or Editor) on the card. Owners can see which canvases they have shared. Open a shared canvas to view it, or as an Editor work in your private draft and Apply to shared canvas when you are ready. For more information, see Working with agents.

Organization-wide view links (when the owner creates one) are separate from named Viewer / Editor invitations.

Personal files (Account → Files)​

  1. Open Account in the sidebar.
  2. Click Files.

You see every file tied to your account, including documents you uploaded in chat, files attached to agents, and files the platform generated during conversations. This view uses a table layout suited to search, filter, download, and delete.

Organization files​

Organization administrators and members with the right permissions can review files across the org:

  1. Open Organization in the sidebar.
  2. Click Files.

The organization view adds a filter for who uploaded each file, which helps admins audit storage and clean up old content.

📝 Note: If your organization uses the updated analytics experience, storage totals may also appear under Analytics → Files. See Analytics for usage reporting; use Organization → Files when you need to download or delete specific files.

Find files quickly (Account / Organization Files)​

Both Files views support the same core browsing tools:

  • Search — Filter the table by filename.
  • Date range — Narrow results to files added within a selected period. Dates use your browser’s local timezone.
  • Uploader (organization view only) — Limit the list to files from a specific member.

Results load in pages as you scroll. When more files exist, additional rows appear automatically at the bottom of the table.

Download and refresh​

  • Click the download action on a row to save a copy of that file.
  • Click Refresh to reload the list after uploads, deletes, or indexing changes elsewhere in the product.

Delete files​

Single file​

  1. Select the delete action on a file row.
  2. Confirm in the dialog.

The file is removed asynchronously. The row may show a deleting state until the operation finishes.

Multiple files​

  1. Select the checkboxes for the files you want to remove.
  2. Click the bulk delete action in the toolbar.
  3. Confirm.

You can delete up to 500 files in one bulk action. If you select more than that, the product asks you to reduce the selection.

Bulk delete runs in the background. A notification shows progress and reports how many files were queued. Some files may be skipped if they are already gone or you lack permission to delete them.

What the table shows​

Typical columns in Account / Organization → Files include:

  • Filename — With a link to the related chat when one exists.
  • Size — File size in a readable format.
  • Source — Whether the file was uploaded by a user or generated by the system.
  • Status — Processing or availability state while indexing or cleanup runs.
  • Added — When the file was created in the library.

Exact columns can vary slightly between personal and organization views.

Good to know​

  • Uploaded and generated files are stored privately. When you download a file or open a file link from chat or the library, access uses a time-limited URL that expires, so shared links do not stay open indefinitely.
  • Deleting a file from the library does not always remove it from every agent knowledge source immediately. If an agent still references a removed file, re-test the agent and refresh data sources as needed.
  • Large libraries are easier to manage with search and date filters before bulk delete.
  • Organization file access depends on your role. If you do not see Organization → Files, ask an administrator.
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